Updates on COVID-19 Response
NANA Board Declares Emergency Advance on 2020 Dividend in Response to COVID-19
March 27, 2020
To support our shareholders and their families who are facing economic hardships during the COVID-19 pandemic, the NANA board of directors voted to declare an emergency advance of a portion of the 2020 regular dividend of $2.50 per share to be distributed on April 22, 2020.
“Part of NANA’s mission is to improve the quality of life for our people by promoting healthy communities,” said Linda Lee, NANA’s board chair. “While we cannot control this virus, we can contribute in ways that seek to ease its financial effects.”
The dividend distribution will be paid through the NRC Shareholder Trust to shareholders in the system as of noon on March 27, 2020, with a record date of April 10, 2020.
“I encourage all of us to look out for one another during this unprecedented time and continue to follow the recommendations and mandates of federal, state and local agencies,” said Wayne Westlake, president and CEO of NANA. “May our Iñupiaq values guide our actions and decisions as we plan for the weeks ahead.”
For more information, shareholders can visit the shareholder portal at NANATKUT.com.
In-Region NANA Office Closures
March 26, 2020
To support public health efforts in the NANA region, NANA headquarters in Kotzebue is closed to the public. We continue to offer shareholder services electronically and by appointment.
Beginning today, NANA’s village offices are closed until further notice.
We encourage NANA shareholders to email email@example.com or call (907) 442-3301 or (800) 478-3301 (toll-free) if you have any questions or need assistance. All other inquiries can be sent to firstname.lastname@example.org.
Message to NANA Shareholders from Board Chair and President and CEO
March 25, 2020
We know that many of you have questions during this uncertain time – questions that seem as though they should have an immediate answer. The board and senior management team are evaluating ways NANA can help support you and are doing so in a manner that is wise, thorough and aligned with our values.
NANA must emerge from this pandemic without significant financial constraints so that we can continue to fulfill our mission.
As we shared last week, NANA’s approach to the COVID-19 outbreak must also seek to minimize impacts to our operations. NANA staff have been working tirelessly the last few weeks to respond to the pandemic, determining next steps for shareholder programs and services, employees and customers – all of whom contribute to the success of our corporation. Our response is constantly evolving and always mindful that NANA is “in it for the long game.”
Every senior management team member has been allocated specific teams and responsibilities, by office and business line, to ensure we are on top of issues occurring at each location.
The City of Kotzebue has declared a local emergency in response to COVID-19. Effective yesterday, the Northwest Arctic Borough issued an emergency proclamation to “hunker down” regionwide. On Sunday, the Municipality of Anchorage issued a “hunker down” mandate, requiring people to stay at home and for everything but essential services and businesses to close. NANA can provide specific “essential services” under these government mandates. We are evaluating now what this means for our office operations in Kotzebue, the villages and Anchorage.
We are working closely with the other NWALT organizations, meeting regularly and actively developing materials, outreach and response strategies together. Maniilaq, as our region’s non-profit health organization, is leading the pandemic response.
We are committed to updating you throughout this pandemic, sharing information from our NWALT partners, keeping you informed on the Annual Meeting and business operations, and listening to your feedback.
We hear your questions and concerns, and we thank you for being engaged in our corporation.
Linda Lee, Board Chair
Wayne Westlake, President and CEO
Red Dog Implements Plan to Hunker Down
March 22, 2020
Throughout decades of production, Red Dog Mine has been a source of stability for NANA shareholders, three generations of employees, our 11 regional communities, the Northwest Arctic Borough, and Alaska Native corporations throughout the state.
These groups are the very ones we seek to protect in our response to the global COVID-19 pandemic.
Recognizing concerns from our communities to limit travel, for the next eight weeks, Red Dog operations will follow a systematic plan to “hunker down,” which outlines several temporary changes for all personnel at the mine site, including Teck, NANA and contractor employees.
To prioritize the safety and health of Red Dog personnel and our people in the region, the following changes are in place:
- Outbound flights from Red Dog to communities in the NANA region are suspended
- All travel from the mine will be routed through Anchorage
Regionally based employees who are impacted by these changes will be required to self-isolate in Anchorage during their time off. Teck will provide personnel lodging in Anchorage along with a per diem allowance, or employees can choose to stay with extended family in Anchorage.
These adjustments are temporary and require hard work, sacrifice and cooperation – qualities that our Red Dog teams have in abundance. Together, NANA and Teck will reevaluate the situation in another eight weeks and continue to update employees and community members throughout the process.
For more detailed information, click here.
Message to NANA Shareholders from Board Chair and President and CEO
March 20, 2020
News regarding COVID-19 continues to evolve at a rapid pace. NANA is adapting hour-by-hour and remaining flexible as our response adjusts and changes. Our main priority is the health and safety of our people – shareholders, employees and customers. As a corporation, we are following the guidance of federal and state officials, as well as implementing recommendations from the Centers for Disease Control and Prevention (CDC).
Our Anchorage office is currently closed to the public. NANA employees still have access to it, though many are working from home, ensuring operations remain supported. Kotzebue headquarters and our village offices are open with limited, in-person services to shareholders.
As previously announced, NANA’s Annual Meeting of Shareholders will occur but with significant changes to our typical agenda. No NANA representatives will travel to Kivalina for the meeting, but through cooperative planning, the election of directors will continue as planned and on schedule to preserve the integrity of our voting process.
These measures are in place to protect our people and communities to the best of our ability. More information can be found on this webpage, which we recently launched to update stakeholders on our COVID-19 response.
NANA’s approach to this pandemic must also seek to minimize impacts to our operations and protect NANA financially.
Natural resources project teams are helping to implement the direct guidance of our partners, and each of our subsidiaries is closely communicating with their customers, reviewing individual contract agreements, OSHA requirements and other rules that apply to their specific business and creating a path forward that works for their company, team and clients. Subsidiary leadership is working hard to protect our employees while weighing the effects of canceled contracts and significantly scaled-back services.
Because of the uncertainty that accompanies this global pandemic, NANA must budget conservatively and plan responsibly – not knowing what the future days, weeks and months have in store. That said, the majority of our shareholder services remain intact. NANA’s shareholder relations coordinators and shareholder records department are taking calls, emails and faxes, and we will continue to provide burial and medical assistance during times of hardship.
We are working in collaboration and regularly communicating with Maniilaq Association, the Northwest Arctic Borough and the school district – together as NWALT (Northwest Arctic Leadership Team) – to increase our collective understanding of response plans and coordinate where appropriate.
NANA’s leadership is meeting daily to evaluate current news and prepare for next steps. We are in this together, throughout our region and across the world, and we will focus on the principles that bind us as a people – the real people. That which makes us who we are cannot be taken from us, even as we practice our values with a little more distance between us.
We will communicate with you on our efforts in the days ahead and invite you to do the same. Our hope is that you and your loved ones stay safe, healthy and informed.
Linda Lee, Board Chair
Wayne Westlake, President and CEO
Shareholder Services During COVID-19 Outbreak
March 19, 2020
NANA headquarters in Kotzebue and our village offices remain open, though with limited, in-person services to shareholders.
Shareholder relations coordinators in the NANA region are temporarily restricting the following services immediately:
- Home visits
- Onboarding/drug testing
- Non-NANA business in NANA offices
- All social gatherings
One-on-one, in-region meetings with shareholders must follow social distancing guidelines (maintaining six feet of distance between individuals). The shareholder relations department is also advising shareholders not to visit NANA offices if they feel ill.
NANA’s shareholder records department is taking calls, emails and faxes.
NANA continues to provide burial and medical assistance but will not be issuing checks in person. Rather, checks will be mailed to shareholders or directly deposited into a bank account.
Shareholders may contact shareholder relations by calling (907) 442-3301 or (800) 478-3301 or emailing email@example.com.
Anchorage Office Closure
March 17, 2020
NANA continues to monitor news of the COVID-19 (coronavirus disease 2019) outbreak. To support public health efforts, NANA offices in Anchorage are currently closed to the public.
Message to NANA Shareholders on the Annual Meeting
March 15, 2020
Like much of the world and many of you, NANA has been closely tracking news of the COVID-19 (coronavirus disease 2019) outbreak. On Wednesday, the World Health Organization (WHO) declared COVID-19 a global pandemic, and on Friday evening, state officials announced the first confirmed case of the coronavirus in Alaska.
As always, our main priority is the quality of life, health and safety of our people and communities. After several, daily conversations with NANA’s board chair and coordination with Kivalina-based board members, NANA’s Annual Meeting of Shareholders will proceed on Saturday, March 28, 2020, in Kivalina, Alaska, with a shortened, minimal agenda and without any NANA representatives traveling to Kivalina.
The Annual Meeting will occur with the following changes:
- The Annual Meeting will include one legally required agenda item – the election of directors. The election will continue as planned with the current Proxy submission deadlines in place in accordance with our bylaws and regulatory policies.
- A quorum has been established, and Proxies that have already been voted remain valid.
- A registration table and polling place will be available for shareholders in Kivalina who wish to submit a ballot in person or hand-deliver their Proxies on March 28.
- Shareholders are encouraged to vote online, by mail, or via fax or email. Shareholders in Kivalina who submit a ballot in person or hand-deliver a Proxy at the Annual Meeting will be encouraged to do so promptly and without gathering afterward.
- The election results will be announced in Kivalina during the Annual Meeting and posted to the shareholder portal directly after the meeting. Sramek Hightower, CPAs – our ballot tabulators – will continue to oversee voting and election results at the meeting through a designated third party.
- No NANA board members, leadership or staff will travel to Kivalina. Rather, NANA’s board chair will appoint Mary Sage – Proxy holder and board director from Kivalina – as presiding officer to lead the meeting, which will include:
- Call to order and announcement of quorum
- Board nominations
- Opening of polls
- Closing of polls
- Election results
- To establish shareholder presence at the meeting, attendance will be limited to a minimal number of shareholders, including Kivalina-based board members and those shareholders who need to cast their vote.
- To honor the community wishes, this meeting will not be the gathering we are used to. NANA will return to Kivalina at a later date to present full reports from the board chair and president and CEO, answer questions from shareholders and visit with food and entertainment. The job fair, NANA Awards, feast and festivities are postponed until then.
- Cash prizes will still be drawn for those shareholders who submit valid Proxies early, online and by the March 25 deadline. Door prizes will not be drawn for shareholders who attend the meeting in person, as we are encouraging limited, in-person attendance for the safety of the community. NANA will draw for in-person door prizes at the future gathering in Kivalina.
Our goal is to maintain the integrity of our election process while protecting the corporation and abiding by the laws and regulations that oversee our annual meetings. If any details surrounding the Annual Meeting should further change, we will immediately notify shareholders, employees and partners. NANA will adjust as needed and will keep you updated throughout the process.
We are working in collaboration with Maniilaq Association, the Northwest Arctic Borough School District and other partners to remain informed and prepared as we continue to monitor updates on the coronavirus.
Overall, NANA’s business operations remain intact. Our corporate offices, including Kotzebue headquarters and the Anchorage office, are following newly implemented policies and procedures, while our subsidiary and remote site employees are abiding by the plans and directives of onsite, client protocols.
The theme of our Annual Meeting this year is One NANA. We will continue to work together for the benefit of our people and corporation. Thank you for your understanding and patience as we weather this unprecedented situation.
President and CEO